Collections may be requested by any unit of Willamette University that:

• produces scholarly content
• has a defined leader
• has long-term stability
• and can assume responsibility for setting community policies

The unit must assign a collection coordinator to work with Academic Commons staff.

The Academic Commons Coordinator will meet with the department or its assigned collection coordinator to define:

• The purpose of the collection
• Collection information: name, description, logo
• Names and email addresses of submitters
• Names and email addresses of people in workflow roles
• The intended audience
• Intellectual property ownership
• The types of materials or publications (published or unpublished articles, images, datasets)
• File formats (PDF, JPEG, TIFF)
• Disk space requirements

Once an initial review is completed, the Academic Commons Coordinator, a liaison librarian, or other staff will then work with the department to create a collection that meets its requirements. If the Academic Commons is not the appropriate location for the material, staff will attempt to recommend an alternate solution.