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Willamette University Office of Student Activities records

Identifier: WUA054

Scope and Contents

The Office of Student Activity records highlight the student involvement activities at Willamette University. Records include annual reports, student involvement surveys, constitutions and by-laws of Willamette’s many student organizations, as well as the planning and documentation of many student-led events. Records also document the activities of Willamette’s Greek life, including minutes, recruitment, and scrapbooks from Willamette fraternities and sororities. Additionally, the OSA records include the records of Willamette’s student government, the Associated Students of Willamette University. These records include Senate minutes, transition binders, funding and budget materials, and overall documentation of student life at Willamette. In addition to paper documents, records include plaques, textiles, photographs, digital media and video. Digital media is available via a University Archives digital storage system.


  • 1866-2018
  • Majority of material found within 1890-2013


Language of Materials

Materials are in English.

Conditions Governing Access

The majority of the records are open to researchers, with the exception of items restricted per University policies.

Conditions Governing Use

Library acts as “fair use” reproduction agent.

For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.

Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.

Historical Note

The Office of Student Activities (OSA) provides students with co-curricular involvement opportunities. As the advising office of Willamette University student organizations, OSA oversees the Associated Students of Willamette University (ASWU). ASWU is comprised of the student representatives elected to serve the Willamette University student body. The main goal of ASWU is to “improve the Willamette campus and voice the concerns of students.” ASWU administers student fees to fund the variety of student organizations as well as the Collegiate Readership Program, the Willamette Events Board, the Collegian and ASWU Sound. ASWU is also instrumental in annual campus activities such as Black Tie and Wulapalooza.

In addition to advising ASWU, OSA advises students in the creation of and involvement in student clubs and organizations. Student organizations include honorary, religious, political, academic, and service groups. These also include the Interfraternity and Panhellenic councils, and campus Fraternities and Sororities.

The Office of Student Activities additionally oversees the coordination of some of Willamette Universities’ annual student-led events, chiefly, Opening Days and Parent and Family Weekend. Opening Days is the freshman and transfer student orientation week in which students participate upon their arrival. Key events during Opening Days include skits put on by the Opening Days staff that introduces students to their University experience.


50.5 Linear Feet (23 boxes; 25 oversize boxes)


The Office of Student Activities records document the activities of student organizations and student-led events at Willamette University. Included are organizations such as the Associated Students of Willamette University and the Interfraternity and Panhellenic councils, as well as Opening Days and Campus Life Honors and Awards programming.


The Office of Student Activities records are arranged into six series: I. Administrative records; II. Campus Events; III. Student Organizations; IV. Greek Life; V. Honors and Awards; and VI. Photographs. Campus Events, Student Organizations and Greek Life have been further arranged into subseries. Records are arranged chronologically with the exception of Series III which is arranged alphabetically.

Physical Location

Mark O. Hatfield Library


Additions to these records are expected.

Related Materials

Related collections include: the Willamette University Student Publications collection; the Willamette University and Northwest collection which includes a brief history of the Philodosian literary society; and the Willamette University Scrapbook collection featuring photographs and memorabilia from student organizations.
Guide to the Willamette University Office of Student Activities records, 1866-2018
Under Revision
Finding aid processed by Ashley Toutain.
© 2014
Description rules
Language of description
Script of description
Code for undetermined script
Language of description note
Finding aid written in English.

Repository Details

Part of the Willamette University Archives and Special Collections Collection Descriptions

Mark O. Hatfield Library
900 State Street
Salem Oregon 97301 United States